Guides for Presenters--C&WOnline 2006

poster hall
Guide for Poster Session Presentations

Your poster presentations are an experiment and the first virtual poster sessions that I am aware of. Thank you for being pioneers with this format, and I will be very interested to see how it goes. Please take notes of your experience.

How the poster sessions will work
You will have a room devoted to your poster session. It is a special kind of room in enCore called a Webpage Room. What that means is that the description of the room is a web page (rather than unformatted text). When conference attendees enter your room, they will see your poster automatically appear in the right viewing panel. If you are there at the same time as poster viewers, you will be able to talk with them. We also will set up a recorder in the room to make a transcript of your discussions.

I also want to set up a means for poster viewers to leave comments if you are not in the room. Poster presenters have the most grueling presentation schedule with poster viewing times before, in the middle, and after the conference. You may decide not to be in your room for all of those times. (I am still working out the mechanics of how to do this commenting, so if you have any suggestions please let me know.)

Here is what a webpage room looks like:
moo7

What to get ready
All you need to get ready is your poster--which should be a single web page. I recommend that you not make it too long because participants will have to scroll down to see an exit or other people in the room. But its length is up to you. Since it is a webpage, you can certainly have links to examples or other resources related to your poster.

Poster Prep Notes
Here are a few things to consider as far as the mechanics of preparing your poster:

  • Code your page so that it is dynamically resizable (percent rather than pixel widths and height). I'm not sure how to do this by hand, but I know that Dreamweaver does it automatically. In this way, viewers of your poster will not have to scroll to the right to see all of your webpage--they will fit within the viewing panel.
  • We are interested in archiving this conference, so it would be nice to submit your poster within a folder that could be hosted in an archive eventually.
  • If you do create a sequence of links for people to look at related to your presentation, please create clear BACK links, especially to your poster room. (The web address of your room will be http://moo.engl.ttu.edu:7000/ with the object number of your room at the end. For example: http://moo.engl.ttu.edu:7000/456/.) enCore has no back button within the viewing panel, and if people use the browser back button it will bounce them out of the moo or your room. It is possible to right-click and select "back." In our conference-goer's guide, we will have information on how to go back when viewing webpages within enCore, but we can't count on everyone reading the guide or remembering.
  • Don't make your poster a PowerPoint--it will bounce some users out of the MOO.
  • You can use multimedia (video and audio), but be aware that not all conference-goers may have the appropriate plugins or connectivity to make it run well. If you wish, we could put "system requirements" into our conference guide.

I will make you a co-owner of your poster room so that you will be able to load and unload your own poster to see how it looks. Here is a guide to webpage rooms that may help. I will be happy to load your poster for you if you submit the folder with all the webpage files to me (send them to me at the email address below).

Please try to have your poster set up by 2/6. The Symposium is on 2/18, so that is a fluid deadline.

Your tech buddy will be in contact with you to assist you, and you certainly can email me also.

Good luck with your presentation, and thank you for being a part of this conference.

Lennie

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